In October of 2008, Benefits Administration implemented the Administrative Error and BART review process. Appeals submitted to Benefits Administration undergo a two level process. Appeals that are denied can be forwarded to the Benefits Administration Review Team if the member or agency request further review.
The Benefits Administration Review Team (BART) is a group of three (3) Benefits Administration professionals whose purpose is to meet weekly, or as otherwise necessary, to review and vote on requests from employees of whom adverse administrative determinations have been made on behalf of the public sector plans. The scope of the BART includes, but is not limited to, enrollment and eligibility, cancellation/termination, change requests, etc. Benefit or health service issues (such as pre-determination requests, claim denials or claims payment matters) are handled through the respective claim administrators.
The review team consists of an odd number of voting members to avoid the possibility of a tie vote. Persons in position of authority who may have made a final determination at initial levels or those who can override the team’s decision cannot sit on the review team. BART discusses each request and votes to either approve or deny the request and decisions are based on majority vote.
A request for further review by the Benefits Administration Review Team (BART) may be submitted by the employer/agency/ABC or directly by the member. Written requests must include the plan member’s name, Employee ID (or Social Security Number), phone number or email address, explanation of the issue, and reason why the review is being requested along with any supporting documentation relating to the request. The mailing address is 312 Rosa L. Parks Avenue, Suite 1900, WRS Tennessee Tower, Nashville, TN 37243.
Upon receipt of the request, the appeals section reviews the issue and gathers information as needed. If the issue appears to be an administrative error, the appeals section will forward the paperwork to the operations unit for approval and corrective action absent a review by the BART. If the issue is determined not to be an administrative error, the appeals section will prepare the case so that items identifying the individual are blocked and schedule the issue for review by the BART. Cases are identified only by case number and situation in an effort to promote a fair and unbiased determination. Within three (3) business days of the date of the review, the appeals section will prepare decision letters for mailing and communicate processing instructions to the Benefits Service Center.
The time frame for the review process is approximately two (2) weeks from date of receipt by the appeals section, unless additional documentation is requested.
Inquiries regarding eligibility and enrollment issues should be directed to Benefits Administration – Appeals Section: (Phone) 615-741-4517 or 1-866-576-0029, (FAX) 615-253-8556.
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