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How to Terminate an Employee in Edison (Non-Payroll)

Admin
Updated

All Agency Benefits Coordinators (ABCs) with Edison access can terminate employees who are no longer employed with the agency. Follow the steps below to complete a termination in Edison.

Step-by-Step Instructions

  1. Navigate to the Termination Page
    • Log in to Edison
    • Navigate to:
      Main Menu > HCM > Benefits > Benefits WorkCenter
    • Select Non-Payroll Job Data
  2. Search for the Employee
    • Ensure Search by = Empl ID
    • Enter the employee’s Edison ID (include leading zeros)
    • Click Search
  3. Select the Termination Action
    • In the Action field, select TER (Termination)
  4. Select the Reason for Termination
    • Choose the appropriate reason:
      • Employee Resignation
      • Involuntary Termination
      • Gross Misconduct (not eligible for COBRA)
      • Employee Death
  5. Enter the Coverage End Date or Effective Date
    • You may enter either:
      • The coverage end date, or
      • The effective date (last day before coverage ends)
    • The system will automatically populate the corresponding date

Agency-specific guidance:

  1.  
    • Higher Education Agencies: Use the employee’s actual last day worked
    • Local Education / Local Government Agencies: Use the last day of the month prior to when coverage ends
  2. Submit the Transaction
    • Scroll to the bottom of the page
    • Click Submit, then OK to confirm

Important Reminders

  • Benefits always end on the last day of the month
  • Terminations cannot be entered on the first working day of the month due to payroll processing blackout
  • No documentation is required to process a termination
  • Terminations can be entered with a future effective date
  • If a mistake is made, submit a Corrections and Clarification Form to Benefits Administration
  • ABCs cannot terminate their own employment—a Backup ABC must complete the action

Additional Notes

  • If Gross Misconduct is selected, the employee is not eligible for COBRA
  • If the employee is deceased, select the Employee Death reason code
  • Agencies that delay reporting terminations may face limited refunds (up to 3 months) and potential recovery of claims costs

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