Skip to main content

How to Hire An Employee in Edison and Select Benefits

Sharra Rosichan
Updated

New Hire Process

Step 1: Access the eForm

  • Log into Edison
  • Navigate to:
    Main Menu > HCM > Benefits > Benefits WorkCenter
  • From the WorkCenter list on the left, choose Hire eform
  • Select Add a Hire Form

Step 2: Search for the Employee

  • Enter the employee’s Social Security number (SSN).
  • Click Search.
  • If no results appear, click Add Person for Hire.

Step 3: Enter Employee Information

  • The SSN will auto-fill.
  • Complete all required fields (marked with an asterisk *).
  • Click Start Hire.

Step 4: Complete Step 1 – Personal Information

  • Fill in all required fields.
  • Click Save & Next.
  • Tip: Include apartment or PO Box numbers on Address Line 1.

Step 5: Address Confirmation

  • If prompted, confirm the address is correct.
  • Select “No” if the address is correct.
  • Select “Yes” to make changes.

Step 6: Complete Step 2 – Job Data

  • Enter the hire date (not the benefits coverage date).
  • Enter the position number (this auto-fills other fields).
  • Select the correct Employee Class, Dental, and Vision options.
  • Click Submit.

Step 7: Complete Step 3 – Authorization

  • Wait for the message “Processing is Complete.”
  • Click “Enroll in Benefits” or allow the employee to enroll via Employee Self-Service (ESS).

Benefit Enrollment Process

Step 1: Search for the Employee

  • Enter the Employee ID or SSN.
  • Click Search.

Step 2: Add Dependents (if needed)

  • Click “Add Dependent.”
  • Complete all required fields.
  • Click Next.

Step 3: Select Coverage

  • Choose the covered participant and coverage type.
  • Use the Hold button if you cannot complete the form.

Step 4: Attach Documents

  • Click “Add File Attachment.”
  • Confirm the attachment.
  • Click Submit.

Step 5: Finalize the Form

  • If attachments are included, the form status will be Pending.
  • If no attachments, the status will be Complete.

Rehire or Transfer Process

Step 1: Start the Form

  • Click “Add a Hire Form.”
  • Enter the Employee ID or SSN.
  • Click Search.

Step 2: Review Employee Status

  • Green check = Active in Edison.
  • Yellow check = Inactive.
  • Click the ID number to proceed.

Step 3: Update Information

  • Update any necessary fields.
  • Click “Save & Next.”

Step 4: Enter Job Data

  • Complete all required fields.
  • Agencies like Tennessee Board of Regents (TBR) and Achievement School District (ASD) must enter the Annual Compensation Rate.
  • Click Submit.

Step 5: Finalize the Form

  • Confirm submission and review the status.

Additional Notes & Reminders

  • Only one Benefit eForm per employee.
  • Changes after approval require:
    • Administrative Error Form
    • Enrollment Change Application
    • Zendesk Ticket
  • For newborns without SSN: use 999999999.
  • Rehired employees will show **previous
  • If the eligibility date is future dated then you will have to wait until that day to enter benefits if they are not entered at the end of the hire eform.

Related articles