How to Hire An Employee in Edison and Select Benefits

To hire an employee in Edison:

Start in the Benefits Work Center.

• Select Non-Payroll Hire eForm.
• Click "Add a Hire form".
• Enter Social Security number and click search.
• If the search returns no results, click "Add Person for Hire".
• The Social Security number will automatically populate on the next page. Complete all fields with an asterisk (*) (First Name, Last Name and Date of Birth. Middle name is optional.).
• Click "Start Hire".
• On the next page, complete all fields with an asterisk (*) - this includes the new employee's address, phone number and email address.
• Click "Save & Next" to continue.
  • You may receive a message that says the address you entered could not be validated. If you know the address is correct, select "No". Otherwise, select "Yes" to make a correction.
• On the next screen, the new employees Edison ID number is generated - please make note of this.
• Complete all fields with an Asterisk (*) - including effective date, reason for hire, position number, employee class and vision offered.
  • Effective date is the date of HIRE not the effective date of benefits coverage. If you have a probationary period, hire your member in Edison the day after their probationary period has been met.
  • Business Unit, Department and Location Code will populate based on the position number.
  • For Employee Class, please make sure to select the correct option, as it populates the benefit options available to employees.
• Click "Submit".
• You will receive a message that says "The form will be directed to the next approver, if any". Click "Yes" if you have completed the form.
• To continue to enroll the employee in benefits, you MUST have received the message showing "Processing is complete" and have the "Enroll in Benefits" button.
• You have the option to allow your employee to enter their own benefits in Edison.

To select benefits for your new employee:

You can start in the Benefits Work Center and select "Non-Payroll Benefit eForm Home" OR if you can select "Enroll in Benefits" at the end of the hire eForm. You will need the employee's Edison ID number to continue.

• Enter the Edison Employee ID number if you are not continuing from a hire eForm. From the hire eForm, this number will automatically populate.
• On the next screen, click Add Dependent if the employee has dependents that will be using the benefits.
  • When adding an dependent, please feel out all fields with an  Asterisk (*).
    • Notice that that you can select "Same Address as Employee" and "Same Phone as Employee" to populate the information from the employee.
    • NOTICE THAT VERIFICATION IS NEEDED FOR EACH DEPENDENT. This will be entered later in the process.
  • If you are adding more dependents, click "Add Dependent". Otherwise, click "Next".
• On the next screen, you can select the coverage the employee wants, and add dependents to be covered.
  • If you cannot complete this step, please select the "Hold" button, which will save your progress.
  • Please take special notice of the employee's coverage begin date.
• After you have selected the employee's coverage and covered participants, click "Next".
• On the next screen, you have the ability to upload documents to verify any dependents you have added. To see what documents you need, please click here.
  • Under Form Messages, you will see messages about who needs to be verified.
  • If you cannot complete this step, please select the "Hold" button, which will save your progress.
• After you have uploaded verification documents, please check the box next to the form messages.
• When you have completed the above steps for verification, click "Submit".
• You will receive a message that says "The form will be directed to the next approver, if any". Click "Yes" if you have completed the form.
• If there are attachments, the form will go to a Pending Status until those documents can be verified by Benefits Administration staff. If there are no attachments, it will go to a Complete status.

The attached document also includes the above steps with screenshots.

To rehire or handle an employee transfer, please see attached PDF, which includes instructions and screenshots.