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Evaluate a Hire eForm

Admin
Updated

How to Evaluate a Hire eForm in Edison

As an Agency Benefits Coordinator (ABC), you may receive an email asking you to evaluate a Hire eForm. This occurs when an employee from your agency is hired by another agency that participates in the State Plan.

Step-by-Step Instructions

Step 1: Open the Hire eForm

  1. Open the email from Benefits Administration.
  2. Click the blue hyperlink at the bottom of the email.
    • This will take you to the Evaluate a NP_EPAF Family Form page.
    • The eForm ID will automatically populate.
  3. Click the Search button.

Step 2: Review the Form (Step 1 of 3)

  • You will be in view-only mode.
  • Review the employee’s personal and job information.
  • Click Next to continue.

Step 3: Department Action (Step 2 of 3)

You will now see the Last Day of Coverage requested by the new agency. Based on your review, choose one of the following actions:

Option 1: Agree with the Coverage End Date

  • In the Department Action dropdown, select Agree.
  • In the Reason Code dropdown, select the appropriate reason (usually X-Benefits Emp Resignation).
  • Click Approve.

 Option 2: Employee Is Not Leaving Your Agency

  • In the Department Action dropdown, select Employee Not Losing Coverage.
  • Enter a comment explaining the situation.
  • Click Recycle to return the form for correction.

Option 3: Override the Coverage End Date

  • In the Department Action dropdown, select Override Last Day of Coverage.
  • A date field will appear. Enter the correct Last Day of Coverage.
  • In the Reason Code dropdown, select the appropriate reason (usually X-Benefits Emp Resignation).
  • Enter a comment.
  • Click Approve.

After making your selection, a confirmation message will appear. Click Yes to send the form to the next approver.

Step 4: Final Review (Step 3 of 3)

  • No action is required on this step.
  • This section is for informational purposes only.

Step 5: Final Confirmation

  • You will receive a follow-up email showing the hire date requested and the hire date used by the new agency.
  • Click the blue hyperlink in the email.
  • Review the actions taken by your agency.
  • Click Approve to finalize.

Important Note

Once you complete this process:

  • The employee will be automatically terminated in Edison for your agency.
  • The employee will become active in the new agency.

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